Procedures and notice of reimbursement for abroad trip:

※Before the trip---Please apply and fill out the forms in advance.

1. Going Abroad Application Form

(1) Please get access to the Academic Information Systems and complete the ‘Going Abroad Application Form’, and have the form approved by the Institute and relevant units afterwards.

(2) Please choose ‘the report needed to be uploaded’ if you apply for MOE or R&D department funding.

(3) For Phd. Students who are applying for R&D department funding, please refer to https://rd.site.nthu.edu.tw/p/405-1006-163657,c15418.php?Lang=zh-tw

2. Administration Fees(Including registration fees, admission fees…etc)

Please complete the ‘Accounting affairs Application Form’ (attachment 1)and have the form approved by the Institute and relevant units afterwards before going abroad.

※After the trip --- Please have all the receipts prepared when going to request the travel reimbursement at the institute office.

1. Please prepare the ‘Going Abroad Application Form’ and ‘Accounting affairs Application Form’.

2. Please get access to the Academic Information Systems, complete and print out the ‘Overseas Business Trip Expense Form’ .

https://nems.site.nthu.edu.tw/p/406-1302-159108,r1509.php?Lang=en

3. Please prepare the receipts from travel agency/ the certificate of ticket issued from foreign airlines/relevant certificates as proof of payment.

4. Please prepare the e-ticket/ ticket stub.

5. Please prepare the original boarding pass/the passport copy to prove the abroad trip fact/Airline ticket customer copy

6. Please attach the ‘Accounting affairs Application Form’ (attachment 1) if taking foreign airlines.

7. Conference Program or Agenda. (Please highlight your part.)

8. Please prepare the official letter copy from NSTC and the web page of successfully uploading the abroad reports (needed for NSTC reimbursement).

The upload date should be mentioned (year/month/day).

9. Fill in the income and expenditure statement of NSTC in NSTC system. (attachment 2)

10.

(1) Please get access to the Academic Information Systems ->Report Management , and complete ‘Report Verification Form’.(No need if there’s no reimbursement from school.)

The upload date should be mentioned (year/month/day).

(2) For those with R&D development funding, please upload report to ‘Graduate Students Attending International Conferences Subsidy’ at the R&D development Information System.

Others applying for campus expenses reimbursement please refer to (1).

 (For Phd. Students who are applying for R&D department funding, please refer to：https://rd.site.nthu.edu.tw/p/405-1006-163657,c15418.php?Lang=zh-tw)

※Before submitting to the Institute, please refer to the ‘Overseas trip Reimbursement Checklist’ and make sure all the receipts are prepared. (attachment 3) 

Please follow the rules accordingly, thank you.